Salary: $22/hr -$24

Schedule:  Mon-Fri: 8:30a-5p (or similar)

Location:  Williamstown, MA

The Accounting Specialist I will process accounts payable, corporate credit cards, and daily point of sale reconciliations. Maintain the accounts payable e-mail account, track all invoices received, ensure coding and approvals are received on a timely basis and process timely payments of accounts payable. Review all accounts payable payments at the end of the calendar year and review Form 1099 requirements to ensure all 1099 income has been identified properly and process Form 1099 forms per IRS guidelines. Provide financial analyses and reports to department managers and their staff, as requested. Perform periodic reviews of departmental revenue and expense activity for accuracy and completeness and prepare reclassification entries as needed. Provide back-up coverage during absences.

Major Duties and Responsibilities (Essential Functions)
Accounts Payable

• Record all accounts payable transactions and process payments by check, EFT and wire transfer for all contract and non-employee vendors, in accordance with Organization’s policies and vendor terms. 
• Report all independent contractors as new hires on the MA Tax Connect website.
• Manage American Express corporate credit card transactions and payments. Reconcile American Express corporate accounts, ensure all expenses are recorded and receipts are received.
• Process online payments for all online vendors excluding employee benefit invoices. Ensure timely payments are made and recorded in the accounting software.
• Process all wire payments in online banking and review for accuracy.
• Work with the internal departments to process timely report filing and payment of music licensing fees.
• Prepare and enter recurring and adjusting accounts payable entries into the accounting system.
• Respond to vendor inquiries after due diligence is done.
• Review all accounts payable payments at the end of the calendar year and review Form 1099 requirements to ensure all 1099 income has been identified properly and process Form 1099 forms per IRS guidelines.
• Maintain accounts payable vendor files weekly.

Accounts Receivable

• Reconcile cash, checks and credit card sales 2-3 times a week for one department 
• Periodic collection of cash 
• Prepare and complete bank deposits and entry into general ledger.
• Receive checks for all payment types, 
• Enter A/R payments and ledgers into accounting software.
• Maintain the petty cash account.
• Create invoices for Organization’s monthly rent and utilities on a timely basis.
• Create invoices as requested by departments, and process the payment when received in the A/R module.
• Perform quarterly reconciliation of sales, process payments, and record in general ledger. Review and report any discrepancies. 

Other Duties

• Provide assistance with physical inventory count and reconciliation as needed.
• Entry of assigned new fiscal year budgets into the accounting system.
• Maintain proficient working knowledge of the following software and systems: MIP Fund Accounting, Counterpoint POS, Tessitura, Ayden, Vantiv and NCR Secure Pay reporting, Hive, Box, banking remote deposit capture (RDC), Microsoft Excel, and Word.
• Enter allocations into the accounting system based on spreadsheets received from other departments of monthly charges for office supplies, and postage.
• Assist in providing documents for the quarterly closings, fiscal year-end closing, and annual financial audit.
• Provide backup for Payroll and Accounting Specialist II and other duties as assigned.
• Other duties as assigned.

Minimum Qualifications
Education, Training, and Skills

• High school education or equivalent required; associate’s degree preferred.
• Ability to work well independently and within a team, a keen eye for detail, excellent problem-solving abilities, commitment to superior customer service, and demonstrated high level of discretion and confidentiality.
• Commitment to the values of diversity, equity, inclusion, and accessibility.

Work Experience
Minimum of 1 year of relevant experience required.