Salary:  $60k-$65k

Schedule:  Mon-Fri. 8am-4:30p (flexible for 7a-3:30p)

Roles & Responsibilities

Purchasing:

• Assist team with purchasing equipment and supplies by creating PO’s
• Negotiate pricing and terms with vendors
• Create/Manage with job coding to the appropriate PO and invoice
• Code all invoices with job number, phase and cost code prior to routing to Project Managers for approval.
• Follow up with field staff to verify materials arrived on the job
• Reconcile receipts vs. orders.
• Order supplies and materials from vendors
• Reconcile client billing against subcontract and purchase order audits as generated from Structure/ CF Data.
• Verify Notice of Contract for lower tier payment reporting and ability to review and comprehend Internal systems to code billings to appropriate budget assignments within each job.
• Verify and approve invoices from materials to the PO and ensure they match.
• Respond to all vendor inquiries timely and assist as needed.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Accounts Payable/Other:

• Review all invoices for appropriate documentation, pay application billing and waivers.
• Prioritize invoices for fast-track approvals for vendors such as public utilities and insurance agencies. 
• Audit and process credit card bills including matching all receipts and charges for job costing and routing. 
• Key vendor invoices into the system once approved by Project Management.
• Ability to assist Office Administrator to match vendor invoices to check payment vouchers. File by vendor all payments, electronically and when applicable hard filing In cabinets.
• 1099 maintenance 
• Certificate of Insurance maintenance for General Liability and Workers Compensation audit purposes.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing
• Assist with other projects as needed

Qualifications:

• 2+ years of Purchasing/Buying experience, A/P a plus
• High school diploma required, college courses in accounting preferred
• Must have a strong work ethic and ability to perform in a high paced environment.
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures

Qualifications Continued:

• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word
• Experience with accounting software preferred
• Possess strong organizational and time management skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to speak and write English fluently.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Shows initiative, creativity, flexibility and sense of urgency
• Ability to work Independently but also as a team
• Personable, friendly and welcoming
• Professional, motivated self-starter who works well in a dynamic, team environment.