Bookkeeper Job Available in Pittsfield, MA

Job Type: Temp, Temp to Perm Possibility
Location: Pittsfield, MA
Pay: $20-23/hour
Hours: 32 hours, flexible hours if needed

TEC is helping recruit for a temporary (potentially temp to hire) Bookkeeper to join a local transportation company.

Job Summary:

This position performs the administrative work required for recording financial transactions, maintaining financial records, and ensuring that all accounts are current and accurate for both the fixed route and paratransit operating companies. This position is considered a full charge bookkeeper, utilizing specialized software for recording all income and expenditures related to operations. Other duties include accounts payable and receivable, payroll, monthly account reconciliation, the creation of financial statements and other duties as assigned. 

Essential Functions:

1. Performs all accounting and major administrative functions of the location including payroll, billing, accounts payable/ receivable, fare revenue collection and reconciliation, month-end closing procedures, benefit accruals and allocations, and assist with budget preparation.
2. Adhere to financial obligations outlined in the collective bargaining agreements as well as with all applicable federal, state, local, and other regulations; ensure that related record keeping, and reporting requirements are met and maintained.
3. Maintain the general ledger and chart of accounts including accounts payable/receivable, and journal entries as needed. Maintain listing of accounts payable (aged invoice report) and vendor files.
4. Maintain accurate financial records according to generally accepted accounting practices for revenues, expenses, assets, and liabilities.
5. Makes recommendations to the General Manager (GM) for administrative actions needed because of observations; position has the authority to recommend changes in policy and procedures.
6. Ensures that all company financial administrative policies and procedures are being followed.
7. Responsible for performing all end of the month functions including reconciling all liability and cash accounts at least monthly, analyzing financial statements, making corrections, and providing variance explanations.
8. Receive and verify invoices for materials and services; Verify that transactions comply with financial policies and procedures; Prepare batches of invoices for data entry; enter invoices for payment, produce payment. 
9. Prepare vendor payment/checks for mailing.
10. Maintain daily and monthly reports concerning passenger counts and route mileage and fares.
11. Assist in ordering and maintaining parts inventory.
12. Assist the General Manager in external audits.
13. Performs internal audits, and other compliance activities.
14. Maintain confidentiality of sensitive financial related data.
15. Prepare daily Deposit form.
16. Maintain and update files at fiscal year-end.
17. Completes other duties or special projects, as required, by the Director of Administration, General Manager or Assistant General Manager.

Qualifications:

1. Have a high school diploma or graduate equivalency degree (GED) or demonstrate a sum of experience equal to either degree. Associate degree or other higher education, technical, or professional certifications preferred.
2. Demonstrate proficiency with modern office computer systems, such as Microsoft Office Suite, QuickBooks, and payroll software.
3. Have reliable transportation both to and from work.
4. Demonstrate proficient knowledge of math, budgeting, accounting, accounts payable/receivable, and payroll practices.
5. Demonstrate excellent critical thinking skills, verbal and written communication skills, interpersonal skills, and business tact.
6. Demonstrate the ability to explain complex concepts to others in a digestible format when needed; deliver reports and other presentations as required.
7. Demonstrate the ability to prioritize projects, multitask, and maintain a high quality of work either independently or in a team environment.
8. Demonstrate an ability to analyze financial performance problems and evaluate solutions.
9. Demonstrate the ability to provide excellent customer service and work well with the general public and coworkers.