Administrative Assistant Job in Pittsfield, MA

Job Type:  Direct Hire Opportunity

Schedule:  Mon-Fri 8:30-4 – 35 Hours Weekly

Salary & Benefits:  $19.50/HR. (Vacation & Sick time, Health Insurance, 13 Paid holidays, plus more).

TEC is recruiting for a local housing authority in the Berkshires. The Administrative Assistant is responsible for assisting families and individuals with the application process. The perfect candidate will be comfortable working with the community, be highly organized, and have excellent attention to detail.

Position Summary:

In this role as Administrative Assistant, you will be responsible for overseeing the application intake process. You will review and make preliminary determinations for the conventional and the leasing housing programs. Responsible for coordinating with Housing Staff and the Public Housing Manager.

Responsibilities:

• Provides applications to potential clients and assistance as needed
• Verify and review program qualifications
• Income, household size, preferences, and program qualification
• Make preliminary determination of eligibility and assign client number
• Assist tenants with any questions and changes
• Coordinates with Leased and Public Housing to make certain that pools of applicants are ready for unit/housing offer
• Attend trainings and meetings to explain housing programs and application requirements
• Provide statistical information on the waiting list
• Coordinates with Senior Management on proposed changes to programs and verification documentation
• Maintain applicant files
• Track and update status of verification request
• Send out notifications to tenants as needed
• Handle memorandums and correspondences with applicants
• Additional document requests, denial letters, status updates, etc
• Assist in other duties as needed

Qualifications:

• High School Diploma or equivalency
• Ability to obtain a Public Housing Manager Certification within 2 years
• Excellent MS Office skills
• Excellent written and oral communication skills
• Analytical and Basic Math Skills
• Bi-lingual a plus