Salary: Commensurate with experience, great benefits and potential year-end bonus

Location: Pittsfield, MA

Schedule: Mon-Fri 8:30-5:30 (or 8:00-5:00, 8:30-5:00, etc.), Full time,

Job Type: Direct Placement

TEC is recruiting for an Executive Assistant for a well-respected, dynamic law firm with multiple offices in the Berkshires to support its growing business group. Our client values high-energy, thoughtful, determined people who are committed to their clients and the work they do for them. Important abilities include strong organization, time management, communication and interpersonal skills, high attention to detail, excellent computer proficiency, a good sense of humor, and the ability to work collaboratively with a team of lawyers and support professionals.

Job Description:

• Manage attorney calendars, including scheduling appointments, meetings, and video and telephone conferences
• Support workflow, provide reminders as they relate to deadlines and ongoing projects
• Maintain positive client relationships by answering phones, providing professional and timely responses, preparing engagement letters, and following up on outstanding document requests
• Provide administrative support to attorneys and paralegals, including managing incoming correspondence, creating and managing files, tracking reimbursements
• Provide meeting support by preparing materials and following up on action items to ensure deadlines are met
• Coordinate monthly billing and arrange for electronic payments by clients
• Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters
• Assist with day-to-day operations such as filing, photocopying materials, etc.

Minimum qualifications:

• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Proven experience as an Executive Assistant or Legal Assistant, or in a similar role
• Proficiency in Microsoft Office Suite products (Word, Excel, Outlook, PowerPoint)

Preferred qualifications: Prior experience in a law firm, accounting firm, or other professional office is preferred.